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IMPORTANT REGISTRATION INFORMATION 2021

1. If you have a credit from last summer, it will be attached to your account. You will be able to apply your credit yourself after you register and at check-out.

Camps are now full.

If you had a credit from last summer and have not already registered  and would like a camp spot you will be put on a priority waitlist. If you do not receive a camp spot, your credit will be available on your account to be used for a future Kids 4 Kids program or camp. Credits do not expire.

2. We had 1000 campers at last summer’s Kahuna. We follow the COVID policies and will do the same this year.  

3. I believe our sleep-away camp will run this summer. The Ontario Camping Association has been lobbying the government to ensure sleep away camps can operate. Many camps would not survive another summer like last summer. We have already had 4% of sleep away camps closed their doors because of last summer’s shutdown. If we are unable to operate our sleep away camp, families will have the option to receive a full refund or register for a day camp that will run the same week.

QUESTION? If you have questions about camp please first phone my secretaries. (905) 491 6881.

SUMMER CAMP CANCELATION POLICY  

CANCELING BEFORE June 1st: You You will receive a full refund minus a reduced $25.00 non-refundable fee per child, per camp.

CANCELING AFTER June 1st: You will receive a full refund minus the $50.00 non-refundable fee per child, per camp. This fee covers the non-recoupable fee Kids 4 Kids pays for registration and credit card processing.

CANCELING AFTER CAMP BEGINS: You forfeit your entire registration fee.

CANCELING FOR A MEDICAL REASON: You must supply Kids 4 Kids with a medical note from your physician. You will receive a full refund, minus one $50.00 non-refundable fee.

IMPORTANT: If day camps run and families cancel, the above policies are implemented. We give families plenty of time to decide whether or not they want their child to attend camp.

If the government closes all camp weeks, refunds will be applied. This process will occur through the months of July and August, to be completed by September 1st. We will do our best to complete the refund policy in a timely manner. Families will be charged a small fee to cover the non-recoupable registration and credit card processing fee that Kids 4. Kids is charged by Active Network. This charge will be credited to families who return to camp or to a Kids 4 Kids Program.

MISSING CAMP because of COVID – If a camper cannot return to camp because of a COVID related issue the family will be charged only for the days the child attended camp. The days missed will be given back to the family as a credit to be used for a future event. There is no refund.

HEALTH & SAFETY PROTOCOLS 2021

OUR FACILITY: We take the health and safety of our campers seriously. We follow the health and safety policies mandated by the government plus have added additional policies to ensure our campers safety.

SETTING UP CAMP

  • We have fastened hand washing dispensers to trees at each of our cohorts sites, that are easily accessible by campers .
  • We have secured three ports-potties from Chantler’s Environmental Service that have sinks with running water and soap dispensers.
  • Camp Kahuna has purchased a fogger that dispenses a chemical that kills 99% of all bacteria and virus.
  • Camp Kahuna has purchases PPE: anti-bacteria soap, masks, hand sanitizer, and anti-bacteria cleaner.
  • We have purchased hand washing stations.
  • Staff is trained on COVID-19 protocols and policies.

OUR PROCESS

STAFF:

  • Staff will do a COVID self check each morning. The results will be documented.
  • Each staff member will have their temperature taken each morning.
  • If a staff is filling ill before or during camp, they will either not be permitted to attend camp or be sent home.
  • If a staff member has been around anyone who has COVID, they are not permitted to attend camp and must stay at home for the predetermined time period.

CAMPERS:

  • Campers will be required to do a COVID self check before each day at camp.
  • If a camper is filling ill before or during camp, they will either not be permitted to attend camp or be sent home.
  • If a camper has been around anyone who has COVID, they are not permitted to attend camp and must stay at home for the predetermined time period.

DROP OFF & PICK UP: When parents drops off or picks up their children at camp they will meet our staff in the camp parking lot and check their child into camp. Parents are to drop their kids off at the drop off zone and leave camp immediately. We do not want parents staying around to socialize. We want to keep the traffic moving and avoid large gatherings.

SOCIAL COHORTS: We have one hundred campers each week at our day camps. We divide this group into two camps that operate on two sides of the camp property. When campers arrive they will be checked in and go immediately to their group cohort. Once the cohort is full the counselor will take their group to their camp site. The number of campers in each cohort is predetermined by the Ontario Government mandate.

CAMPSITE: Each cohort will have their own base that is socially distanced from other cohorts.

MASKS: We will follow the directive from Health Canada regarding masks.

SWIMMING: Each cohort will have an opportunity to use the camp pool, water mushroom and creek. Every camper must take a swim test before swimming. Children under the age of seven years old must wear a lifejacket or floatation device.

CAMP TOILETS: Three toilets will be available at our campsite that will have sinks with running water, anti-bacterial soap and paper towels.

CLEANING OF THE TOILETS – The toilets will be professionally emptied and cleaned once a week by Chantler’s Environmental Service. The bathrooms will also be wiped down at the beginning and end of the camp day and at mid-morning. Scott Graham and the camp directors will be responsible for ensuring this is done.

Each toilet will have anti-bacteria soap and paper towels. We will also spray the bathrooms each morning with a fogger that dispenses a product that kills 99%. of viruses and bacteria.

WASHING STATIONS: We will set up washing stations in the tent areas. These washing stations will have water, anti-bacterial, and paper towels.

HYGIENE: Children will wash their hands before eating snacks or lunch. This will be a learning opportunity. We will teach children the importance of washing their hands before eating after they have gone to the washroom and throughout the day. Children will also wash their hands before using the camp sports equipment.

UNDER THE TENT: Staff will disinfect the camp tables, benches, and surfaces at camp each morning before camp begins. This will be completed by Scott Graham, Connor Parkin, Joe McNamara, or a staff member assigned by the directors. Tables will be sprayed with the fogger that dispenses a virus and bacteria solution.

SICK CAMPERS:

  • Campers who show signs of sickness while at camp will be:
  • Separated from camp by Katie Harper or one of the camp directors.
  • Campers will be brought to the parking lot where they will wait for pick up.
  • Parents will be contacted immediately.
  • Katie or the camp directors will adhere to the social distancing policy, wear protective PPE and wash their hands after the child has left camp.
  • Incident will be documented.
  • Camp directors will follow up with child’s family after the camp day is finished.
  • Camper must get a COVID tis before returning to camp.

Special Needs Campers

We try very hard to accommodate special needs campers. There are no strict policies regarding special needs children as several factors determine whether we can provide a safe, suitable environment. Suitability and capabilities vary depending on the number of campers and staff we have on site.  We want to ensure all campers are successful and safe and will do everything we can to ensure safety and camp quality. Therefore, if you have a special needs child and wish them to attend a Camp Kahuna camp, please contact us and we will review each case independently. Unfortunately, we do not offer one to one care for special needs campers. This service would need to be provided by the caregiver.

Behavior Challenges: If a camper is having behavioral challenges we have a fair process.

1) We talk to the camper to see what the difficulty is and relate our expectations

2) If the behavior continues the child will have a time out, missing a few minutes of an activity

3) If the behavior continues we will contact their parent to inform them of what is going on and ask for suggestions

4) If the behavior continues the child will talk to their parent

5) If the behavior continues the child goes home for a day or for the rest of the week depending on the behavior

We want all children to be successful and will work with the child and parent to ensure this success. We do have to consider the other campers and if a camper’s behavior is affecting other campers, it is then we must decide whether a child stays at camp or goes home.

There are specific behaviours we send campers home for: physically hurting other campers, endangering campers, ongoing deviance.

Grievances:

My staff will do whatever it takes to ensure you as a parent are satisfied with the camp program and your child has a great week. If you have a concern with any of the leaders or with the camp program please talk to the camp lead staff and we will do what it takes to deal with your concerns. We are always interested in constructive criticism as we want our camp to exceed your expectations.

Face to Face: If you have a concern or question about camp we would prefer to talk to you face to face. Emails do not have “tone” and can be misinterpreted.

FOOD – Peanut-free

We buy all our food for sleep-away Camp Kahuna and make sure it is peanut-free. We clean our kitchen area thoroughly and do everything we can to eliminate contaminants. Our facility is used by other camps, so we do everything possible to reduce risk.

WATER

Children need to be drinking water at camp. Campers must bring a refillable water bottle to camp. We have water refilling stations. We constantly remind the kids to drink water and have times in our day when we all drink water.

Special diets: (Sleep away)

We can accommodate some special diets at our sleep-away Camp Kahuna.

  • Gluten sensitive
  • Dairy sensitive/Lactose intolerant
  • Vegetarian
  • Halal
  • Peanut-free
  • Tree-nut free
  • Sesame
  • Soy
We cannot accommodate the following diets because of the limits of our facility – celiac, kosher, pescatarian, vegan, and complete dairy-free i.e. milk solids etc. in food.
Dates and Locations for Scott Graham Anti Bullying Assembly for Elementary Schools in Ontario

Dietary Requests

IMPORTANT: Parents must disclose dietary restrictions. Children have disclosed their dietary needs while at camp, which doesn’t work. We have already bought food. It’s not fair to my kitchen staff to have to go to the store to buy additional food while camp is in progress.

If parents have disclosed their child’s dietary needs and have paid for this option we have absolutely no problem accommodating. We cannot accommodate dietary requirements which are disclosure while at camp. If this happens parents will be contacted and be required to supply the additional food at their expense.

We will not accommodate your child’s needs if you have not indicated these needs on the registration form. For example:

We find that some children are “trying” the gluten-diet, but are not really gluten-sensitive. They can eat regular food. We buy all our food prior to camp and cannot but additional food while camp has begun. Please tell us on the camp application and chose this food sensitivity option when registering. We will be happy to accommodate your children if you follow the proper process.

Disclosing dietary requirements is important to ensure your child receives meals they can eat and enjoy.


OTHER CAMP POLICIES

Cell Phones 

(Sleepaway Camps) Campers are not permitted to bring cell phones to camp. The reason for this policy is:

1) cell phones encourage homesickness. It is easy for a child to text or phone a parent when they feel homesick. It can encourage homesickness in others as well.

2) they can get lost or damaged and

3) they can be used inappropriately, accessing social media sites or inappropriate sites on the web.

Sunscreen: (Day Camps) It is the parents’ responsibility to put sunscreen on their child prior to day camps starting. My staff will remind campers throughout the day to reapply the sunscreen. If your child is at Camp Kahuna my staff will remind the campers to apply their sunscreen before breakfast and throughout the day.


Medication: If a child is on medication during the school year it is recommended that they be on it during the summer.

(Sleep Away Camp) All medication that comes into Camp Kahuna must be in its original container, labeled with the name of the medication, and dosage. All medication will be handed over to our camp nurse at check-in and given back to you when you check-out. We cannot give a camper medicine if it isn’t in its original container. This is to ensure the safety of all campers.


Emails: (Both Day Camps and Sleep Away Camps) We will send you daily emails from Camp Kahuna to let you know about what the kids did each day and if there is anything you need to know for the next days at camp.


Photos: We take a lot of photos at camp. We post these photos on our SMUG MUG page so parents can see what their kids are doing at camp. This site is privacy/password protected. The photos are also sometimes used for promotional purposes. We respect your family’s privacy and wishes. If you do not wish your child to be photographed or have their photo put up on our SMUGMUG site or used for promotional purposes please email the Kids 4 Kids office prior to camp starting. This is also an item mentioned when you registered. You can indicate that you do not want your child to be photographed during the registration process.


Treats: Our campers may receive a treat during day camps. The treats at day camps are usually popsicles or S’mores at our campfire. We try to buy popsicles that are mostly fruit, however, this is not always possible. It depends on availability. We do try to limit the amount of candy/sugary treats served. If your child is not permitted treats or you would like to suggest an alternative treat please let us know prior to camp starting. We respect that some parents wish their children not to have sugary products. We just need to be informed prior to camp starting.

All food that comes into Kids 4 Kids is peanut free.


 

LOST & FOUND POLICY FOR BOTH DAY CAMP AND SLEEP-AWAY CAMPS

If your child leaves items at camp we will keep them for one week after camp and then donate the items to a charity. It is the responsibly of parents to contact the camp and pick the items up. If we find items with the name of the camper we will try our best to get the item back to the camper during their stay at camp.

We have truck loads of clothes at the end of the summer that are never retrieved. This policy helps us eliminate the issue of storing lost and found clothing.

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Staff to Camper Ratio: We have a 7:1 counsellor to camper ratio at our summer camps.


Nurse: We have a nursing student on site at Camp Kahuna.

My staff has CPR and First Aid Training. We have a lifeguard on duty at all times when the campers are swimming at Camp Kahuna.


Weather

We have a 40 by 40 dining tent at our Camp Kahuna day camps. We have bought additional equipment to make it extremely stable and safe. We have access to an indoor facility. We will play in the rain, unless there is lighting. If there are heavy winds or lightning and we may move the campers to the various camp buildings. Parents have the option of not sending their children to camp if they feel that the weather presents a danger. We will always do our best to keep our campers safe.

If it looks like a “rainy day,” please make sure your kids are in their rain gear prior to arriving at camp.


DROP OFF & PICK UP

Camp Kahuna Day Camps: When you are dropping your child off for a summer day camp please meet our staff in the camp parking lot and check your child into camp. Parents are to drop their kids off at the drop off zone and leave camp immediately. We do not want parents staying around to socialize. We want to keep the traffic moving and avoid large gatherings.

If you know you are going to be late email us at kids@kids4kids.ca to make arrangements.

Camp Kahuna Sleep-Away Camps: The drop-off and pick up times for the full and half week camps will be available on the Camp Kahuna page. Drop off for the August Camp Kahuna is on the Sunday at 12:30 pm for families whose name starts with the letters A to K and 1:15 pm for the families whose name starts with the letters L to Z. Pick up on Friday is anytime between 1:00 pm and 4:00 pm.