We have created policies that ensure the safety of our campers and staff.

Please check this page for updates on summer camp 2020 and policy changes.

We are still hopeful that camp will start on the scheduled dates.

About the Kids Leadership Program and Summer Camp in Burlington

NOTE FROM SCOTT – May 21st

Yesterday, the Ford Government announced that DAY CAMPS will be permitted to open, however sleep away camps will not. Day camps that use indoor facilities or who are really large decided not to open. We are very fortunate to be an outdoor camp that prides itself on being small. I never wanted to lose the family feel we generate at Kahuna.

“CAMP KAHUNA – FEELS LIKE HOME AWAY FROM HOME”

We will convert our sleep away camp weeks into day camps. If you were already registered in these weeks you do not need to register online. I can transfer your child into the day camp at my end. If you would like to register your child for the June 29th or August 10th week you can do so online. Spaces are very limited in each camp.

It has been a stressful three months. I have appreciated the kind words from parents and their support. I realize some parents have had to cancel. I know this was a difficult decision. Please know that everything I do is in the best interest of your children. Thank you again. I look forward to moving forward together on our summer camp adventure.

_________________________________

SUMMER CAMP CANCELLATION POLICY 2020

THURSDAY, MAY 21st, 2020

NEWS UPDATE: The Ontario government has mandated all sleep away camps closed, HOWEVER they are permitting DAY CAMPS to open. YEAH! They will let us know what the health and safety protocols are soon.

I have changed the sleep away camp weeks to day camps. The first NEW CAMP, replacing the half-week sleep-away camp will the week of Monday, June 29th to Friday, July 3rd. If you were registered for the half-week sleep away camp you will automatically get a spot in this camp. You will be refunded the difference in price between a day camp and sleep away camp.

The FULL WEEK SLEEP AWAY CAMP will be replaced by The EXTREME DAY CAMP, and run from Monday, August 10th to Friday, the 14th.

IMPORTANT: Both camps will run at Camp Sidrabene, 5100 Appleby Line, Burlington. Parents will be required to drive their children to camp. Please check out the SUMMER DAY CAMP PAGE for additional information.

_________________________

HOW I CREATE OUR POLICIES 

When K4K policies are developed, I balance the business side of Kids 4 Kids with the needs of the Kids 4 Kids families. My decisions are based on my values and  ethics. I must consider the fees I incur when families register and unregister, camp rental fees, materials purchased and the staff I hire. 

Before registration opens in January, I make my policies available on the Kids 4 Kids website: https://kids4kids.ca/wp-admin/post.php?post=135&action=edit

and through the registration process. When parents register, there is a section that parents must read and agree to before continuing with their registration. I want my policies to be transparent. 

I have consulted with the Ontario Camping Association and spoken with other camp directors when establishing my policies. I wanted to create policies that would be fair to both parents and Kids 4 Kids. I created policies that are in the parents favour and protect their camp investment.

Please do not compare my policies with other camps. Every camp has a different situation. Some camps are offering no refunds, others are offering a partial refund and some camps are able to refund everything. Most of the camps that are refunding everything are usually big camps or organizations. What most of these camps do is offer parents either a full credit or full refund. Because they have large camper numbers they are hoping that most families will opt in for the full credit. I want to be very transparent to parents and explain how my policies are created.

If I refunded fees and didn’t apply I credit parents would forfeit their non-refundable fees per child, per camp. By offering a full or partial credit parents avoid the administration fee. I loose thousands of dollars, however by applying a credit I am able to handle the fees that are not recoupable.

_____________________

HERE ARE THE CURRENT CANCELATION  OPTONS

These are the polices that are now in place after the government’s announcement regarding day camps being permitted to open.

CANCELATION OPTION 1: 

FULL CREDIT: Your entire fee will be adding to your online account. You will be able to use this money toward: a Kids 4 Kids After-school program, P.D. Day Camp, Winter or March Break Camp or the summer 2021 season.

  • Guaranteed a summer camp spot in the 2021 season
  • You pay the 2020 rates for the 2021 camps
  • Receive 10% off all 2020/2021 Kids 4 Kids Programs and Summer Camps.

OPTION 2: PARTIAL CREDIT: You receive a refund minus your non-refundable deposits per child, per camp. This non-refundable fee will be applied to your account and can be used toward: a Kids 4 Kids After-school program, P.D. Day Camp, Winter or March Break Camp or the summer 2021 season.

You do not qualify for the incentives.

OPTION 3: Donate your fee or a part of your fee to Kids 4 Kids. This money would go toward a 2021 camp spot for a needy family.

IMPORTANT DATES:

July 1st – Fees will not be refunded after July 1st for JULY registrations. At this point we are unable to fill your spot. You forfeit your entire fee and don’t qualify for credit.

August 1st – Fees will not be refunded after August 1st for AUGUST registrations. At this point we are unable to fill your spot. You forfeit your entire fee and don’t qualify for credit.

_____________________________________________________

It has been a difficult three months. I have never had so much anxiety about camp than I have during this time. I believe camp is more important this year than it ever has before. Children need to be outside and enjoy the outdoors. We will follow every process that the government mandates and add extra precautions to ensure all kids are heathy and safe.

_______________________

PREVIEW OF OUR POLICIES – There will be additional policies added once we hear the government mandate.

  • Campers will be check-in in and out from their cars
  • We have purchase $800 worth of hand cleaning foam, hand sanitizer and cleaner.
  • Hand cleaning stations will be available in multiple dispensers around our eating area and the camp
  • Additional hand washing stations
  • Porta-potties with sinks, running water and sanitizer
  • Porta-potties cleaned multiple times each day by staff and professionally cleaned once per week
  • We have specific staff each day assigned to cleaning duties. This is all they are responsible for.

contact us kids for kids

CANCELLATION POLICY IMPLEMENTED PRIOR TO MANDATED CHANGE

The following policy is for those families who cancel before the government mandate.  The policy was modified from the original policy parents agree to when registering. If you canceled prior to May 21st.

DEADLINES:

If you cancel prior to any mandated change, you will receive a full refund, minus your non-refundable deposit. If you have registered for multiple weeks of day camp your non-refundable fee will not exceed $100.00.  At this point I would not be able to fill your child’s spot that you committed to. Non-refundable fees are standard  at all summer camps and cover the fees incurred when families register and cancel.

POLICY TO HELP PARENTS WHO REGISTER MULTIPLE CHILDREN FOR MUTIPLE WEEKS

  • If you have registered for multiple camps for multiple children your non-refundable fee with not exceed the non-refundable fee for one day camp, per child. For example: If you registered two children for three day camps you would be obligated to pay a $100 non-refundable fee, and not $300.00.
  •  If you register for the full week sleep-away camp you would forfeit $100 per child, not to exceed $200.00.
  • The sleep-away camps and day camps are treated separately. If you have registered for both day camps and sleep-away camps you will forfeit a non-refundable fee not to exceed $200.00.

SCENARIOS: 

1 child, 1 day camp: forfeit $50 non-refundable fee, rest of fee is refunded

2 children , 1 or more day camps: $100 non-refundable fee, rest of fee is refunded

1 child, 1 day camp & 1 sleep-away camp: forfeit $50 non-refundable for Day Camp & $100 non-refundable for sleep away camp + Total $150.

2 or more children in day camp: forfeit $50 x 2 non-refundable = $100, 2 or more children in the sleep-way camp, $100 x 2 non-refundable fee = $200 – Total paid $300.00

 

MEDICAL ISSUES: If your child is unable to come to camp because of a medical issue, i.e. broken limb, severe illness, you must produce a doctor’s note. This only applies to your child. Once we receive this documentation, you will receive a full refund. If your child has taken part in camp, you will pay for the days they attended plus the nonrefundable fee.

Camper

Special Needs Campers

We try very hard to accommodate special needs campers, when we can. There are no strict policies regarding special needs children as several factors determine whether we can provide a safe, suitable environment. Suitability and capabilities vary depending on the number of campers and staff we have on site.  We want to ensure all campers are successful and safe and will do everything we can to ensure safety and camp quality. Therefore, if you have a special needs child and wish them to attend a Camp Kahuna camp, please contact us and we will review each case independently. Unfortunately, we do not offer one to one care for special needs campers. This service would need to be provided by the caregiver.


Behavior Challenges: If a camper is having behavioral challenges we have a fair process.

1) We talk to the camper to see what the difficulty is and relate our expectations

2) If the behavior continues the child will have a time out, missing a few minutes of an activity

3) If the behavior continues we will contact their parent to inform them of what is going on and ask for suggestions

4) If the behavior continues the child will talk to their parent

5) If the behavior continues the child goes home for a day or for the rest of the week depending on the behavior

We want all children to be successful and will work with the child and parent to ensure this success. We do have to consider the other campers and if a camper’s behavior is affecting other campers, it is then we must decide whether a child stays at camp or goes home.

There are specific behaviours we send campers home for: physically hurting other campers, endangering campers, ongoing deviance.


Grievances: My staff will do whatever it takes to ensure you as a parent are satisfied with the camp program and your child has a great week. If you have a concern with any of the leaders or with the camp program please talk to the camp lead staff and we will do what it takes to deal with your concerns. We are always interested in constructive criticism as we want our camp to exceed your expectations.

Face to Face: If you have a concern or question about camp we would prefer to talk to you face to face. Emails do not have “tone” and can be misinterpreted.


Cell Phones: (Sleepaway Camps) Campers are not permitted to bring cell phones to camp. The reason for this policy is:

1) cell phones encourage homesickness. It is easy for a child to text or phone a parent when they feel homesick. It can encourage homesickness in others as well.

2) they can get lost or damaged and

3) they can be used inappropriately, accessing social media sites or inappropriate sites on the web.


We buy all our food for sleep-away Camp Kahuna and make sure it is peanut-free. We clean our kitchen area thoroughly and do everything we can to eliminate contaminants. Our facility is used by other camps, so we do everything possible to reduce risk.


Special diets: (Sleep away) -We can accommodate some special diets at our sleep-away Camp Kahuna.

  • Gluten sensitive
  • Dairy sensitive/Lactose intolerant
  • Vegetarian
  • Halal
  • Peanut-free
  • Tree-nut free
  • Sesame
  • Soy
We cannot accommodate the following diets because of the limits of our facility – celiac, kosher, pescatarian, vegan, and complete dairy-free i.e. milk solids etc. in food.

Dates and Locations for Scott Graham Anti Bullying Assembly for Elementary Schools in Ontario

DIETARY NEEDS

IMPORTANT: Parents must disclose dietary restrictions. Children have disclosed their dietary needs while at camp, which doesn’t work. We have already bought food. It’s not fair to my kitchen staff to have to go to the store to buy additional food while camp is in progress.

If parents have disclosed their child’s dietary needs and have paid for this option we have absolutely no problem accommodating. We cannot accommodate dietary requirements which are disclosure while at camp. If this happens parents will be contacted and be required to supply the additional food at their expense.

We will not accommodate your child’s needs if you have not indicated these needs on the registration form. For example:

We find that some children are “trying” the gluten-diet, but are not really gluten-sensitive. They can eat regular food. We buy all our food prior to camp and cannot but additional food while camp has begun. Please tell us on the camp application and chose this food sensitivity option when registering. We will be happy to accommodate your children if you follow the proper process.

Disclosing dietary requirements is important to ensure your child receives meals they can eat and enjoy.


Sunscreen: (Day Camps) It is the parents’ responsibility to put sunscreen on their child prior to day camps starting. My staff will remind campers throughout the day to reapply the sunscreen. If your child is at Camp Kahuna my staff will remind the campers to apply their sunscreen before breakfast and throughout the day.


Medication: If a child is on medication during the school year it is recommended that they be on it during the summer.

(Sleep Away Camp) All medication that comes into Camp Kahuna must be in its original container, labeled with the name of the medication, and dosage. All medication will be handed over to our camp nurse at check-in and given back to you when you check-out. We cannot give a camper medicine if it isn’t in its original container. This is to ensure the safety of all campers.


Emails: (Both Day Camps and Sleep Away Camps) We will send you daily emails from Camp Kahuna to let you know about what the kids did each day and if there is anything you need to know for the next days at camp.

Photos: We take a lot of photos at camp. We post these photos on our SMUG MUG page so parents can see what their kids are doing at camp. This site is privacy/password protected. The photos are also sometimes used for promotional purposes. We respect your family’s privacy and wishes. If you do not wish your child to be photographed or have their photo put up on our SMUGMUG site or used for promotional purposes please email the Kids 4 Kids office prior to camp starting. This is also an item mentioned when you registered. You can indicate that you do not want your child to be photographed during the registration process.


Treats: Our campers may receive a treat during day camps. The treats at day camps are usually popsicles or S’mores at our campfire. We try to buy popsicles that are mostly fruit, however, this is not always possible. It depends on availability. We do try to limit the amount of candy/sugary treats served. If your child is not permitted treats or you would like to suggest an alternative treat please let us know prior to camp starting. We respect that some parents wish their children not to have sugary products. We just need to be informed prior to camp starting.

All food that comes into Kids 4 Kids is peanut free.

Lost & Found Policy

LOST & FOUND POLICY FOR BOTH DAY CAMP AND SLEEP-AWAY CAMPS

If your child leaves items at camp we will keep them for one week after camp and then donate the items to a charity. It is the responsibly of parents to contact the camp and pick the items up. If we find items with the name of the camper we will try our best to get the item back to the camper during their stay at camp.

We have truck loads of clothes at the end of the summer that are never retrieved. This policy helps us eliminate the issue of storing lost and found clothing.

Safety

NEW HEALTH & SAFETY PROTOCOLS – CORVID-19

Before camp starts, parents will be informed by Scott Graham that if their child displays any signs of sickness or if they have been around family members who have been sick, they must stay at home.

CAMPERS CHECK-IN

FIRST STUDENT TRANSPORTATION COMPANY follows a strict process and cleans their buses with anti-bacterial soap before all trips.

AT THE BUS STOPS: We will have hand sanitizer available for campers, if required and if the campers haven’t had their hands washed by their parents. The campers will be on their own seats, when possible and spread out on the bus.

AT CAMP:

  1. Before the campers arrive, the swings and play structures will be wiped down with anti-bacterial soap/wipes.
  2. When parents and campers arrive, they will check-in at the check-in desk with Connor Parkin. They will be asked whether they have been sick or a home with someone that is sick. There will be an anti-bacterial solution available at check-in. Campers will be asked to wash their hands in the washrooms with a camp provided anti-bacterial soap if they have not washed their hands.
  3. Campers will then go to the park under the supervision of Kahuna staff.
  4. We will limit the number of campers in the park. Staff will escort campers to the campsite upon the direction of a camp director.
  5. When the bus arrives, the campers will immediately go to the campsite.
  6. If camper numbers are limited to fifty participants, we will use two sites at Camp Sidrabene: our original site and a site predetermined prior to the beginning of camp.

____________________________________

OUR CAMPSITE

CAMP TOILETS: Two toilets will be available at our campsite that will have sinks with running water, anti-bacterial soap and paper towels. 

CLEANING OF THE TOILETS – The toilets will be professionally emptied and cleaned once a week by Chantler’s Environmental Service. The bathrooms will also be wiped down at the beginning and end of the camp day and at mid-morning. Scott Graham and the camp directors will be responsible for ensuring this is done. 

Each toilet will have anti-bacteria soap and paper towels.

WASHING STATIONS: We will set up three washing stations in the tent area. These washing stations will have water, anti-bacterial, and paper towels.

HYGIENE: Children will wash their hands before eating snacks or lunch. This will be a learning opportunity. We will teach children the importance of washing their hands before eating after they have gone to the washroom and throughout the day.

UNDER THE TENT: Staff will disinfect the camp tables, benches, and surfaces at camp each morning before camp begins. This will be completed by Scott Graham, Connor Parkin, Joe McNamara, or a staff member assigned by the directors.

SICK CAMPERS: 

Campers who show signs of sickness while at camp will be separated from camp by Abbie Jager and Katie Harper. Campers will be brought to the parking lot where they will wait for pick up. Parents will be contacted immediately. Abbie and Katie will adhere to the social distancing policy, wear protective rubber gloves, and wash their hands after the child once the camper has left camp.

___________________________________________

Staff to Camper Ratio: We have a 7:1 counsellor to camper ratio at our summer camps.

Nurse: We have a nurse on site at Camp Kahuna sleep-away camps.

My staff has CPR and First Aid Training. We have a lifeguard on duty at all times when the campers are swimming at Camp Kahuna.

Weather: We have a 40 by 40 dining tent at our Camp Kahuna day camps. We have bought additional equipment to make it extremely stable and safe. We do not have an indoor facility. We play in the rain. If there are heavy winds or lightning and we may move the campers to the covered picnic area near the pool. Parents have the option of not sending their children to camp if they feel that the weather presents a danger. We will always do our best to keep our campers safe.

If it looks like a “rainy day,” please make sure your kids are in their rain gear prior to arriving at camp.

Pick Up & Buses
Camp Kahuna Day Camps: If you are dropping your child off for a summer day camp please meet our staff in the camp parking lot and check your child int camp. If you know you are going to be late email us at kids@kids4kids.ca to make arrangements.

Buses: If your child is taking the bus they must be picked up and dropped off at the same stop. Do not change stops unless you have permission from our bus lead who checks your child onto the bus. Changing bus stops create a significant safety issue for your child.

Camp Kahuna Sleep-Away Camps: The drop-off and pick up times for the full and half week camps will be available on the Camp Kahuna page. Drop off for the August Camp Kahuna is on the Sunday at 12:30 pm for families whose name starts with the letters A to K and 1:15 pm for the families whose name starts with the letters L to Z. Pick up on Friday is anytime between 1:00 pm and 4:00 pm.