STAFF POLICIES 2018
IMPORTANT: This is a summary of some of this year’s camp policies. Please see the Policy Manual for a detailed description of policis. It can be found at the bottom of this page.
STAFF EXPECTATIONS 2018
- By signing the summer camp contract candidates are agreeing to the terms outlined in the contract.
- Candidates must attend the training weekend on Saturday, June 2nd 2018. This is mandatory training. If you cannot attend the training you will forfeit your camp position. If you have an exam please plan your study time prior to the training weekend.
- Candidates must agree to the summer casual or summer part-time terms.
- Days off are limited and must be prearranged and are at the discretion of Scott Graham. Taking days off disappoints campers and disrupts the weekly camp community.
- Staff must submit a First Aid/CPR Certificate prior to camp starting and have a police check on file with the camp.
- Staff will be tested on knowing the camp policies. The test will be given on the camp training weekend. The policies ensure camper and staff safety.
- Please be clear about staff expectations. We become a camp family and want to create a cohesive team that communicates clearly and provides an incredible experience for our campers.
- You are not guarenteed to work every week of camp. The schedule will be sent to you in April. If you have any concerns please contact Connor Parkin/Lead Staff
Understand Camp Wages
Camp paid opportunities are not always based on a minimum wage rate. For example, if you work at Camp Kodiak you receive $1500 for the summer. At Ontario Pioneer Camp you either raise your own wage or you volunteer. I have thoroughly looked into summer camp wages as I want to be fair and would never take advantage of my employees. The hourly wage I provide is a competitive summer camp rate. The stipend I provide for my sleep-away camps is very generous when compared to other sleep away camps. The hourly wage this summer is $14.00 per hour. The stipend agreed to for the sleep-away camps is outlined in your contracts.
We want to create a summer camp team that is cohesive and free of barriers. Job titles often create an unnecessary hierarchy. Everyone this summer is a summer camp counselor except Scott Graham, who will be the camp director. Lead counselors will counselor campers, as well as take on additional responsibilities. i.e. Create and run big camp events, give counselors breaks, deal with significant camper behavior issues, contribute to staff training, and ensure camp policies are being followed.
We are one entity working toward creating an incredible camp experience for the children we serve. All staff will support each other, make sure the camp environment is safe, contribute to camp programming and implementation, help with crowd control, and program implementation. There is no hierarchy. We are stronger together!
1.1 – The following offenses will result in immediate dismissal if they occur during the operation of a Kids 4 Kids camp or a Kids 4 Kids after-school program.
- Use of alcohol
- Use of illegal drugs
- Inappropriate sexual behavior
- Sexual, verbal or physical abuse of a camper or staff member
- Any form of harassment
- Inappropriate posts on social media sites that negatively affects the Kids 4 Kids brand. i.e. drugs, sexual behaviour, racism, bullying, harassment.
During the application process summer staff candidates with being given the summer camp counselor job description. This will detail the skills needed for the position of camp counselor and the expectations. Staff must meet the minimum requirements for the job to retain the position. These requirements include:
- The ability to keep campers safe and not create unsafe situations i.e. leaving your group unattended; not assisting a camper who is in need of first aid; not adequately supervising children in the pool or creek, would be examples of unsafe scenarios.
- To program fun and enriching activities for your group and contribute to the programming of entire camp activities.
- To role model, leadership characteristics, and representing the Kids 4 Kids brand appropriately. This includes your behavior and appearance.
1.2 – If there is a concern with a staff’s work performance they will meet with the camp director and program leads to discuss their performance. We will clarify expectations and give suggestions on how they can help improve.
If there is still a concern with behavior or performance after the initial discussion the staff member will receive a letter from the camp director that will list the concerns and give strategies on how to improve and meet expectations.
If performance still doesn’t improve after the first two steps and is still a concern the staff member will be taken off the summer schedule and their contract will be terminated.
As a Kids 4 Kids staff member, you must be able to perform the minimum requirements listed above. Please remember that you are representing Kids 4 Kids and Scott Graham.
Kids 4 Kids will do everything we can to help its staff be successful. We can discuss accommodations that will help you succeed. These accommodations will include: breaks, time off (paid/unpaid) and mentoring that will help staff stay healthy.
Kids 4 Kids takes pride in offering opportunities to individuals who may have limitations or disabilities. We realize that everyone has the potential of being successful. Please understand that working at a summer camp can be very stressful. Please make sure that you are able to handle the high levels of stress and a camp environment is an appropriate place for you. We want not only the campers to be successful, but as our staff. We are a team that will be supportive offer accommodation, if necessary, to secure that success.
1.3 – STAFF TO CAMPER RATIO: We have a 7:1 counselor to camper ratio at our summer camps.
1.4 – Nurse: We have a nurse on site at Camp Kahuna sleep away camps.
1.5 – CPR/FIRST AID – My staff has CPR and First Aid Training. We have a lifeguard on duty at all times when the campers are swimming at Camp Kahuna.
1.6 – WEATHER: We have a 40 by 40 dining tent at our Camp Kahuna day camps. We have bought additional equipment to make it extremely stable and safe. If the weather is extreme i.e. heavy winds or lightning, we may bus the campers to an indoor location to ensure their safety. We would bus the kids to Burlington Christian Academy located in Burlington on the North Service Road, just west of Brant Street.BUS PICK UP
1.7 – Camp Kahuna Day Camps: If you are dropping your child off at a summer day camp please meet our staff in the camp parking lot and check your child int camp. If you know you are going to be late phone Scott Graham at 905 220 9553 to make arrangements.
1.8- Buses: If your child is taking the bus they must be picked up and dropped off at the same stop. Do not change stops unless you have permission from our bus lead who checks your child onto the bus. Changing bus stops create a significant safety issue for your child.
1.9 – Camp Kahuna Sleep Away Camps: The drop-off and pick up times for the full and half week camps will be available on the Camp Kahuna page. Drop off for the August Camp Kahuna is on the Sunday at 12:30 pm for families whose name starts with the letters A to K and 1:15 pm for the families whose name starts with the letters L to Z. Pick up on Friday is anytime between 1:00 pm and 4:00 pm.
BEHAVIOUR CHALLENGE PROCESS
If a camper is having behavioral challenges we have a fair process. We will d whatever we can to help the child success. If the behavior creates a safety risk for the child or other campers they may be dismissed from camp.
1.10 – The Process:
We talk to the camper to see what the difficulty is and relate our expectations
If the behavior continues the child will have a timeout, missing a few minutes of an activity
If the behavior continues we will contact their parent to inform them of what is going on and ask for suggestions
If the behavior continues the child will talk to their parent
If the behavior continues the child goes home for a day or for the rest of the week depending on the behavior
We want all children to be successful and will work with the child and parent to ensure this success. We do have to consider the other campers and if a camper’s behavior is affecting other campers, it is then we must decide whether a child stays at camp or goes home.
1.11 – Grievances: My staff will do whatever it takes to ensure you as a parent are satisfied with the camp program and your child has a great week. If you have a concern with any of the leaders or with the camp program please talk to the camp directors and we will do what it takes to deal with your concerns. We are always interested in constructive criticism as we want our camp to exceed your expectations.
Face to Face: If you have a concern or question about camp we would prefer to talk to you face to face. Emails do not have “tone” and can be misinterpreted.
1.12 – Cell Phones: (Sleepaway Camps) Campers are not permitted to bring cell phones to camp. The reason for this policy is
cell phones encourage homesickness. It is easy for a child to text or phone a parent when they feel homesick. It can encourage homesickness in others as well.
they can get lost or damaged and
they can be used inappropriately, accessing social media sites or inappropriate sites on the web.
1.13 – FOOD AT CAMP: Allergies: Peanut-free – We take the safety of children very seriously. Children who come to our day camps must have peanut free lunches. We buy all our food for sleep away Camp Kahuna and make sure it is peanut free. We clean our kitchen area thoroughly and do everything we can to eliminate contaminants. Our facility is used by other camps, so we do everything possible to reduce risk.
Special diets: (Sleep away) We can provide meals for children who require a gluten-free diet, or who are vegetarians. There is an extra fee for these special diets as there is an extra cost at our end for food.
Treats: Our campers may receive a treat during day camps. The treats at day camps are usually popsicles or S’mores at our campfire. We try to buy popsicles that are mostly fruit, however, this is not always possible. It depends on availability. We do try to limit the amount of candy/sugary treats served. If your child is not permitted treats or you would like to suggest an alternative treat please let us know prior to camp starting. We respect that some parents wish their children not to have sugary products. We just need to be informed prior to camp starting.
All food that comes to Kids 4 Kids is peanut free.
1.14 – Sunscreen: (Day Camps) It is the parents’ responsibility to put sunscreen on their child prior to day camps starting. My staff will remind campers throughout the day to reapply the sunscreen. If your child is at Camp Kahuna my staff will remind the campers to apply their sunscreen before breakfast and throughout the day.
1.15 – Medication: If a child is on medication during the school year it is recommended that they be on it during the summer.
MEDICATION: (Sleep Away Camp) All medication that comes into Camp Kahuna must be in its original container, labeled with the name of the medication, and dosage. All medication will be handed over to our camp nurse at check-in and given back to you when you check-out. We cannot give a camper medicine if it isn’t in its original container. This is to ensure the safety of all campers.
1.16 – PRIVACY
Emails: (Both Day Camps and Sleep Away Camps) We will send you daily emails from Camp Kahuna to let you know about what the kids did each day and if there is anything you need to know for the next days at camp.
Photos: We take a lot of photos at camp. We post these photos on our Camp Kahuna Facebook page so parents can see what their kids are doing at camp. The photos are also sometimes used for promotional purposes. We respect your family’s privacy and wishes. If you do not wish your child to be photographed or have their photo put up on Facebook or used for promotional purposes please email the Kids 4 Kids office prior to camp starting. This is also an item mentioned when you registered. You can indicate that you do not want your child to be photographed during the registration process.
1.17 – REFUNDS:
Camp Kahuna Sleep Away Camp Refund: If you cancel 30 days prior to camp starting you will receive a full refund minus your nonrefundable deposit. If you cancel after the 30 day period you will not receive a refund. Once camp starts there are no refunds. If you have registered for Camp Kahuna and do not show up, your Visa will be charged the full camp fee. You have taken a camp spot and prevented another camper from having a camp experience. In addition, camp expenses have been paid in advance for rental/food/admin fees and costs based on the number of registrants. Camp Kahuna reflects the Ontario Camping Association’s standard refund policy. This applies to the day camp portion of Camp Kahuna as well.
THE NON REFUNDABLE DEPOSIT is a standard feature at all summer day and sleepaway camps. You lose your nonrefundable deposit per child/per camp. For example: If you register two children for two camps you lose $200.00. In past years I have had families register for multiple camps, then cancel at the last minute. This prevents other children from attending the Kids 4 Kids camps. Please do not register until you know your summer schedule; plan early. It is not fair to Kids 4 Kids or to the children who want to attend camp, but can’t because a spot was unnecessarily taken. Consideration for a change to the refund policy is at the sole discretion of the director and only for major life events (i.e. illness of participant, death in the family, etc.) Documentation may be required.
Camp Kahuna Summer Day Camp Cancellation: You must cancel at least a week or earlier prior to camp starting to receive a refund. No refunds are granted after this point. If you cancel a week prior to camp starting or earlier you will receive a full refund minus your $50 nonrefundable deposit per child per camp week registered. If you cancel during the camp week there is no refund. Please make sure your child is an appropriate fit for camp. Children with significant behavior issues usually do not do well in a camp environment. It is the camp policy to try and work with a camper who is struggling with their behavior, however, Camp Kahuna has the right to expel a camper who is violent, bullying others, or hurting others this includes staff, other campers or other camp personnel. A camper who is sent home for any of the above behaviors or issues will not be granted a refund.
If you need to transfer your child from one Kids 4 Kids camp to another Kids 4 Kids camp, as long as there is space, you are charged a $5.00 administration fee per transfer.
1.18 – STAFF EXPECTATIONS
By signing the summer camp contract candidates are agreeing to the terms outlined in the contract.
Candidates must attend the training weekend on Saturday, June 10th to Sunday, June 11th, 2017. This is mandatory training. If you cannot attend the training you will forfeit your camp position. If you have an exam please plan your study time prior to the training weekend.
Candidates must agree to the summer casual or summer part-time terms.
Days off are limited and must be prearranged and are at the discretion of Scott Graham. Taking days off disappoints campers and disrupts the weekly camp community.
All staff is required to fill out the weekly online director evaluation. It is anonymous. If we find that it is not being filled out by all staff we will have staff do the evaluations at camp.
Staff must submit a First Aid/CPR Certificate prior to camp starting and have a police check on file with the camp.
Staff will be tested on knowing the camp policies. The test will be given on the camp training weekend. The policies ensure camper and staff safety.
Please be clear about staff expectations. We become a camp family and want to create a cohesive team that communicates clearly and provides an incredible experience for our campers.
Casual Summer Camp Staff Terms: (working for most of the summer)
We will do our best to give all casual summer camp staff at least 6 weeks of work for this summer. Having time off is important to regain your strength and stamina and be at your best at camp. It will allow you to plan a family vacation as well. You must be available to work at all day camps except the week before Kahuna (July 31st to August 4th) and the last week prior to school starting. (August 28 to September 1) You may have these weeks of work added to your schedule at the discretion of the executive camp director. (Scott Graham). If you require specific weeks off please let Scott Graham know before the start of the camp season. (July 1st)
1.19 – Part-Time Summer Camp Staff Terms: (working for a few weeks in the summer)
$14.00 per hour – 35 hour week.
Lead counselors: Stipend, Stipend for Full Week Kahuna: $400/Half Week: $200, plus $50 per camp for load-in day.
UNDERSTAND CAMP AGES
Camp paid opportunities are not always based on a minimum wage rate. For example, if you work at Camp Kodiak you receive $1500 for the summer. At Ontario Pioneer Camp you either raise your own wage or you volunteer. I have thoroughly looked into summer camp wages as I want to be fair and would never take advantage of my employees. The hourly wage I provide is a competitive summer camp rate. The stipend I provide for my sleep way camps is very generous when compared to other sleep away camps.
REDUCE STAFF VULNERABILITY & MISPERCEPTIONS
1.20 – THREES COMPANY RULE – Try not to be 1:1 with a camper. If you were ever accused of inappropriate touching or a questionable behavior having another staff member present would add supportive facts to the situation. It is very easy to have an innocent action misinterpreted.
1.21 – SLEEPING ARRANGEMENTS – (Camp Kahuna Sleep Away Camp) – Try to create as much space between you and the camper when sleeping in the same room: NEVER sleep right beside a camper.
1.22 – SUNSCREEN POLICY – Staff is not to apply sunscreen directly on the skin of a camper. Staff is permitted to use an aerosol sunscreen or have 1) a sibling apply sunscreen or 2) have another camper of similar age apply sunscreen. It is the responsibility of all staff to ensure campers apply and reapply sunscreen throughout the camp day.
1.23 – WATER – There will be water available to campers at camp. It is the responsibility of staff to ensure the campers in their group are drinking water and have their water bottles accessible and full. Don’t assume campers will drink when they are thirsty. Campers must be reminded. Have schedule water breaks throughout the day.
1.24 – WASHROOMS – If a camper is under the age of 7 years of age they must be accompanied to the washroom by an Extreme Team or senior staff. Campers who are 7 years old or older need to go to the washrooms with a partner.
1.25 – CREEK SAFETY – When campers are in the creek there must be staff in the creek with the kids and watching from the sides. All eyes need to be on the campers when they are in the water. There must also be strict boundaries and creek rules established before the campers entering the water.
1.26 – POOL SAFETY – There must be staff in the water with the campers and watching from the pool deck. All staff must be in their bath suits while at the pool. If staff are not prepared and do not have their swimming suits, they will be reassigned to another team for the swimming period.
1.27 – BUS BEHAVIOUR – Staff is still on duty while on the bus. Your eyes should be on the campers and not on your electronics. You should not be on your cell phones while on the bus or at the bus stops. Please ensure staff is spread out throughout the bus so all areas are supervised.
1.28 – PEANUT FREE – All our camp are peanut free. Please make sure you and your campers do not have peanut products in their lunch.
1.29 – TREATS – Some parents are sensitive to the amount of sugar their child ingests. Scott Graham will be the only person permitted to bring treats in for the campers. These treats will be limited to popsicles, marshmallows/S’mores, and foods that are included in camp activities. Parents will be informed if their children are given treats.
1.30 – ELECTRONICS AT CAMP – Staff is not to be on their cell phones while they are with campers. Cell phones detract attention away from campers and could potentially lead to a safety issue. Our campers deserve your full attention.
1.31 – LANGUAGE – Inappropriate language will not be tolerated by any staff member. This includes swearing, inappropriate jokes that have sexual references, are racist or sexist.
1.31 – APPROPRIATE TALK WITH STAFF – Please ensure the conversations you have with other staff are camp appropriate. Campers can overhear conversations that can be misinterpreted and brought home to their parents.
1.32 – EATING WITH CAMPERS – Staff should always eat with their campers. This gives you a chance to get to know your campers and build a relationship with them.
1.33 – SUSPECTED ABUSE – If you suspect any form of abuse please report your suspicions to Scott Graham or a lead counselor immediately. It is not your job to speak with the child, their parents or the police. Your responsibility is to report the abuse to the appropriate senior staff member.
1.34 – KNOW YOUR CAMPER’S NAMES – Staff should know their camper’s names by the third day of camp.
1.35 – EVENING KAHUNA SLEEP AWAY STAFF MEETINGS – We will have staff meetings 10:00 pm each night, led by Scott Graham, to talk about the camp day and daily concerns.
Staff should only be eating during allotted eating times. They should not be eating snacks in front of campers at times when campers are not eating.
1.36 – TALKING ABOUT CAMPERS – Please do not talk about campers when there are other campers or parents present. If you need to consult with another staff please have these conversations in private. Information about campers should never be shared with parents other than the camper’s parents.
1.37 – EMAILS OR PHONE NUMBERS – Please do not exchange emails, social media or phone numbers with campers.
1.38 – POSTING PHOTOS FROM CAMP – Staff is not permitted to post photos of campers on the social media sites. We do not have permission from all families to use or post their child’s photo. Photos may be posted on the Camp Kahuna Facebook page of children whose families have given us permission to share their child’s photo. Only Scott Graham can post the photos.
1.39 – There will be one staff assigned to check campers on and off the bus. Staff will check the campers onto the bus and into camp. Parents must initial the sign off the sheet when their child leaves camp. If there is an alternative pick up person, this person must be on the list for approved pick up person. If they are not on the list a phone will be made to the parent/guardian. Parents will be informed of this process prior to camp starting.
1.40 – LICE – All camp mattresses will be wiped down with Dettol prior to camp starting. Campers will be checked when they check-in to camp. Their parents will also be asked if their child has had lice recently.
1.41 – ASTHMA – All campers and staff who have asthma can have their inhaler on them at all times.
1.42 – EPI-PENS – All campers and staff who require epi-pens must wear them at all times.
1.43 – MEDICATION – All medication is given to the camp nurse at check-in. The camp nurse is responsible to ensure all campers receive their medication on time. Mediation will not be dispensed unless it is in its original container and has the camper’s name on it.
1.44 – DINING ROOM SAFETY – The dining room tables are wiped down with Lysol Wipes after every meal. Campers are seated while meals are being served.
1.45 – CAMPFIRE SAFETY – Campers are not permitted to play games or run around the campfire area. If campers are permitted to roast marshmallows they are supervised. There cannot be more than 6 ca
1.46 – PLAY AREA – Campers are not allowed playing on the teeter tauter, merry-go-round or hamster wheel. If campers are playing in the park they are permitted on the swings, rocking horse and zip line as long as each area is supervised.
1.47 – SLIDE SAFETY – Waterslide must be secured to the ground with plastic pegs. The slide must be free of all potential obstacles and hazards i.e. cement blocks, rocks, sticks, branches. Campers are not to slide down the water slide under all campers are free of the area and slide is free of obstacles.
1.48 – STRANGER ON THE PROPERTY – If a stranger is seen in a camp building or on the camp property it must be reported to Scott Graham or a lead counselor. Staff can approach the stranger to collect additional information and instruct the individual that they are on private property and must leave.
1.49 – FIRE MEETING AREA – If one of the camp buildings are on fire all staff and campers will meet at the camp flagpole. Attendance will be done immediately to account for all campers and staff. Staff must ensure their attendance is in their sleeping area so it can be brought to the meeting area. Staff will hold up a GREEN CARD indicated all their campers an staff are present or a RED CARD if they are missing someone. It is the responsibility of SCOTT GRAHAM only to enter a building if a child is missing. It is the responsibility of Connor Parkin to phone 911.
A FEW ADDITIONAL ITEMS TO MAKE CAMP INCREDIBLE
1.50 – Staff members do not leave their group unattended while at camp.
1.51 – In the event of an emergency, at least one staff stays with the group.
1.52 – Staff is role models and, as such, conduct, manners, personal hygiene and cleanliness are of the utmost importance.
1.53 – Staff is expected to be neat, tidy and clean, and are asked to maintain an appropriate appearance throughout the entire contract. Staff will not wear short-shorts or have their boxers showing.
1.54 – Staff is expected to keep their living quarters clean.
1.55 – Your online presence reflects the standards of the Kids 4 Kids Leadership Program and Camp Kahuna. Please do not post any inappropriate material including profanity or sexually explicit content. If your online presence does not reflect the leader character traits taught at Kids 4 Kids or at Camp Kahuna you could lose your position.
1.56 – If bathrooms are assigned to a specific gender, that is who the bathroom is for. No exceptions. While out of camp, EITHER ON BUSINESS OR TIME-OFF, staff must act in a responsible, mature manner so that no discredit is brought to the camp.
1.57 – We are pleased when staff’s parents and friends come to visit, however, these visits must be approved by the executive director and may not always be possible. This includes past Kids 4 Kids staff.
1.58 – The camp is not responsible for damage or loss of personal items (i.e. iPods, computers, camera).
1.59 – Paychecks will not be issued until the fully completed contract is signed and all relevant employment documents (Police Check, First Aid & CPR Certs. and medical form) are given to the camp office. All forms are due to the office prior to the start of the contract.
1.60 – If in the opinion of the executive director, the damage is caused through the staff person’s neglect, willful abuse or disregard for the care of equipment, supplies or personal belongings, the staff member may be held financially responsible for the repair or replacement cost thereof. This includes the loss of equipment parts that are not returned after use. i.e. cooler lids, sports equipment, walkie-talkies.
1.61 – Staff is not permitted to smoke while at camp. This includes mock cigarettes.
1.62 – Staff is required to help get camp ready on the Saturday prior to the campers arriving at Camp Kahuna. They are also required to help clean camp on the last day. Paychecks will not be issued until the camp is cleaned and inspected by Andy. You will forfeit $50 if you do not help set up camp on Saturday.
1.63 – You are not guaranteed a job just because you have been involved in Kids 4 Kids previously. We want staff that inspire campers, enjoy being at camp and that are hard workers.
1.64 – VOLUNTEERS: If you are not presently on staff, but have been a staff member in the past, and wish to visit camp please 1) contact Scott Graham before you arrive 2) you must wear a volunteer shirt 3) you will be given a specific job/duty. We love seeing you, but having individuals the campers do not know presents a safety risk and unscheduled visits could disrupt the dynamics of camp.
COMPLETE POLICY MANUAL